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Last updated: February 19, 2026

How to Write Invoice Email: Send Invoice Again (With Examples)

Unpaid invoice? Resending it with the right approach can recover cash flow and preserve client rapport. Discover context-specific email templates that turn silence into payment.

On this page

• Quick template (short)
• Formal version
• Friendly version
• Firm version
• Subject lines
• Tips
• FAQ
• Personalized generator

Quick Template (Short)

Copy

Hi [[NAME]], resending invoice [[REFERENCE]] as a gentle nudge. Please process it soon. Thanks, [[YOUR_NAME]].

Formal Version

Copy

Dear [[NAME]], I am writing to respectfully follow up on invoice [[REFERENCE]], previously dispatched. Kindly arrange for settlement at your earliest convenience. I remain available for any clarifications. Sincerely, [[YOUR_NAME]].

Friendly Version

Copy

Hey [[NAME]]! Hope you're well. Just looping back on invoice [[REFERENCE]]—could you give it a look when you have a sec? Appreciate it! [[YOUR_NAME]]

Firm Version

Copy

[[NAME]], invoice [[REFERENCE]] remains outstanding despite prior notices. Full payment is now required within 48 hours to avoid account suspension. [[YOUR_NAME]]

Subject Lines (Pick one)

• Re: Invoice [[REFERENCE]] – Second Send for Your Review
• Action Needed: Resent Invoice [[REFERENCE]] for Immediate Processing
• Urgent Follow-Up: Unpaid Invoice [[REFERENCE]] – Final Notice

Tips

• Include the original invoice date to jog their memory.
• Use a clear subject line with 'Resent' or 'Follow-Up'.
• Send invoices as PDFs to ensure compatibility and professionalism.

Related templates

More templates in the same category:

• Invoice Email: Request Payment Status Update (Copy + Paste)
• Invoice Email: Send Invoice Again: Templates + Subject Lines
• Invoice Email: Overdue Invoice Reminder (Copy + Paste)
• Invoice Email: Overdue Invoice Reminder: Templates + Subject Lines
• Invoice Email: Request Payment Status Update — Short, Formal, Friendly, Firm

FAQ

Q: Should I mention late fees when resending an invoice?
A: Yes, politely reference any agreed-upon late fees to incentivize prompt payment.

Q: What if the client disputes the invoice after resending?
A: Attach supporting documents like contracts or deliverables to resolve disputes quickly.

Personalized Generator (Fill & Copy)

Fill in the fields to generate a ready-to-send invoice email. Example Invoice: Invoice #INV-7712.