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Last updated: February 19, 2026

Invoice Email: Send Invoice Again (Copy + Paste)

Stuck with an unpaid invoice? Don't let silence become a bad debt. A strategic, polite follow-up email is your most powerful tool to get paid without burning bridges.

On this page

• Quick template (short)
• Formal version
• Friendly version
• Firm version
• Subject lines
• Tips
• FAQ
• Personalized generator

Quick Template (Short)

Copy

Hi [[NAME]], just circling back on invoice [[REFERENCE]] sent on [original date]. Could you please review and process payment at your earliest convenience? Let me know if you need anything from me. Thanks, [[YOUR_NAME]]

Formal Version

Copy

Dear [[NAME]],

This is a follow-up regarding invoice [[REFERENCE]], originally sent on [original date] for [brief service description]. Our records indicate this invoice remains outstanding. Kindly remit payment or advise on the expected payment date.

For your convenience, payment can be made via [payment method, e.g., bank transfer, PayPal]. Please do not hesitate to contact me with any questions.

Sincerely,
[[YOUR_NAME]]
[Your Title/Company]

Friendly Version

Copy

Hey [[NAME]], hope you're having a good week! Just wanted to gently nudge you on invoice [[REFERENCE]] for the [project name] work. No rush, but whenever you get a chance to settle that up, it'd be a huge help! Let me know if you need the details again. Cheers, [[YOUR_NAME]]

Firm Version

Copy

[[NAME]],

Our system shows invoice [[REFERENCE]] for [amount] is now [X] days overdue. This is the second attempt to collect payment. Please remit the full amount immediately to avoid further action, which may include suspending services or involving a collections agency.

Pay via [payment method]. Contact me today to resolve this.

[[YOUR_NAME]]

Subject Lines (Pick one)

• Second Notice: Invoice [[REFERENCE]] Still Outstanding
• Action Required: Unpaid Invoice [[REFERENCE]] from [Your Company]
• Following Up: Invoice [[REFERENCE]] for [Project Name]

Tips

• Always include the original invoice date and number in the body.
• State the exact payment methods you accept in the follow-up.
• Send the resend email on a Tuesday or Wednesday morning.

Related templates

More templates in the same category:

• Invoice Email: Overdue Invoice Reminder (Copy + Paste)
• Invoice Email: Request Payment Status Update: Templates + Subject Lines
• Invoice Email: Request Payment Status Update — Short, Formal, Friendly, Firm
• Invoice Email: Overdue Invoice Reminder (Copy + Paste)
• Invoice Email: Send Invoice Again (Copy + Paste)

FAQ

Q: Should I mention the original send date in the resend email?
A: Yes, always reference the original send date to provide context and avoid confusion.

Q: What is the best day of the week to resend an overdue invoice?
A: Tuesday or Wednesday mornings are ideal, avoiding Monday inbox floods and Friday wind-downs.

Personalized Generator (Fill & Copy)

Fill in the fields to generate a ready-to-send invoice email. Example Invoice: Invoice #INV-7712.