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Last updated: February 19, 2026

How to Write Invoice Email: Send Invoice Again (With Examples)

Awkwardly chasing payment? Transform the discomfort into a strategic opportunity with a precise 'invoice again' email that balances professionalism with persistence. Our examples ensure you get paid while preserving client relationships.

On this page

• Quick template (short)
• Formal version
• Friendly version
• Firm version
• Subject lines
• Tips
• FAQ
• Personalized generator

Quick Template (Short)

Copy

Hi [[NAME]], circling back on invoice [[REFERENCE]]. Could you please process this payment? Thanks, [[YOUR_NAME]].

Formal Version

Copy

Dear [[NAME]], I am writing to formally remind you of the outstanding invoice [[REFERENCE]], which remains unpaid beyond the agreed terms. Kindly settle this amount promptly to avoid further delay. Please contact me with any discrepancies. Sincerely, [[YOUR_NAME]].

Friendly Version

Copy

Hey [[NAME]], hope your week is going well! Just a gentle nudge about invoice [[REFERENCE]]—I've reattached it for convenience. Let me know if you need anything else. Cheers, [[YOUR_NAME]].

Firm Version

Copy

[[NAME]], this is a final demand for payment on invoice [[REFERENCE]], now 30 days overdue. Immediate settlement is required to incur a 5% late fee and potential collection action. Pay by Friday to resolve this. [[YOUR_NAME]].

Subject Lines (Pick one)

• Follow-up Required: Invoice [[REFERENCE]] Still Outstanding
• Second Reminder: Action Needed on Invoice [[REFERENCE]]
• Urgent: Overdue Invoice [[REFERENCE]] – Payment Required

Tips

• Mention the original due date to highlight lateness clearly.
• Attach the invoice PDF again to eliminate excuses.
• CC the accounts payable contact for corporate clients.

Related templates

More templates in the same category:

• How to Write Invoice Email: Overdue Invoice Reminder (With Examples)
• Invoice Email: Overdue Invoice Reminder: Templates + Subject Lines
• Invoice Email: Request Payment Status Update: Templates + Subject Lines
• Invoice Email: Send Invoice Again: Templates + Subject Lines
• Invoice Email: Send Invoice Again: Templates + Subject Lines

FAQ

Q: How many days after the due date should I send a follow-up invoice email?
A: Send the first follow-up 7-10 days post-due date, then weekly if unpaid.

Q: What should I do if the client ignores multiple follow-up emails?
A: Escalate with a certified letter or consult a collections agency after 3-4 attempts.

Personalized Generator (Fill & Copy)

Fill in the fields to generate a ready-to-send invoice email. Example Invoice: Invoice #INV-7712.