Last updated: February 19, 2026
How to Write Invoice Email: Send Invoice Again (With Examples)
Stuck with unpaid invoices? Learn how to resend an invoice email that prompts payment without burning bridges. Tailored for freelancers and businesses needing effective follow-up strategies.
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Quick Template (Short)
Hi [[NAME]], this is a reminder that invoice [[REFERENCE]] remains unpaid. Please process the payment at your earliest convenience. Best, [[YOUR_NAME]].
Formal Version
Dear [[NAME]], I hope you are well. I am writing to follow up on invoice [[REFERENCE]], which was due on the agreed date. Kindly arrange for payment to settle this outstanding amount. Should you require any clarification, please contact me. Sincerely, [[YOUR_NAME]].
Friendly Version
Hey [[NAME]], just circling back on invoice [[REFERENCE]] from our recent project. Let me know if you need a fresh copy or have any questions. Thanks! [[YOUR_NAME]].
Firm Version
[[NAME]], this is a final notice: invoice [[REFERENCE]] is overdue, and payment is required within 5 business days to avoid further action. Please remit payment immediately. [[YOUR_NAME]].
Subject Lines (Pick one)
- Reminder: Invoice [[REFERENCE]] Still Pending
- Urgent: Overdue Invoice [[REFERENCE]] Requires Payment
- Follow-Up: Unpaid Invoice [[REFERENCE]] for Services Rendered
Tips
- Always include the original invoice number and due date for clarity.
- Re-attach the invoice PDF to prevent delays or excuses.
- Mention the specific project or service to jog the client's memory.
Related templates
More templates in the same category:
FAQ
Q: How many follow-up emails should I send before escalating an unpaid invoice?
A: Send 2-3 polite reminders, then consider a formal demand letter or legal consultation if unpaid.
Q: What elements make a follow-up invoice email more effective?
A: Be concise, polite, and include clear payment methods, due dates, and any late fees.
Personalized Generator (Fill & Copy)
Fill in the fields to generate a ready-to-send invoice email. Example Invoice: Invoice #INV-7712.
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