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Last updated: February 19, 2026

How to Write Invoice Email: Send Invoice Again (With Examples)

Struggling with unpaid invoices? A strategic follow-up email can recover payments while preserving client rapport. Explore tailored templates for resending invoices effectively.

On this page

• Quick template (short)
• Formal version
• Friendly version
• Firm version
• Subject lines
• Tips
• FAQ
• Personalized generator

Quick Template (Short)

Copy

Hi [[NAME]], this is a reminder for invoice [[REFERENCE]]. Please process payment at your earliest convenience. Thank you, [[YOUR_NAME]].

Formal Version

Copy

Dear [[NAME]], I am writing to follow up on invoice [[REFERENCE]], which is now overdue. We kindly request immediate settlement to avoid delays. Should you need a copy or have questions, please contact me. Sincerely, [[YOUR_NAME]].

Friendly Version

Copy

Hey [[NAME]], hope you're well! Just a quick nudge about invoice [[REFERENCE]]—no rush, but it'd be great to wrap this up. Let me know if you need anything. Cheers, [[YOUR_NAME]].

Firm Version

Copy

[[NAME]], invoice [[REFERENCE]] remains unpaid despite prior notices. Full payment is required within 5 business days to prevent late fees and escalation. This is your final reminder. [[YOUR_NAME]].

Subject Lines (Pick one)

• Reminder: Invoice [[REFERENCE]] for [[NAME]] – Payment Overdue
• Follow-up on Outstanding Invoice [[REFERENCE]]
• Action Required: Settle Invoice [[REFERENCE]] Immediately

Tips

• Always attach the original invoice PDF for easy reference.
• Reference the original invoice date to prevent confusion.
• Specify a clear payment deadline in your follow-up.

Related templates

More templates in the same category:

• Invoice Email: Send Invoice Again: Templates + Subject Lines
• Invoice Email: Send Invoice Again: Templates + Subject Lines
• How to Write Invoice Email: Send Invoice Again (With Examples)
• Invoice Email: Request Payment Status Update (Copy + Paste)
• Invoice Email: Request Payment Status Update (Copy + Paste)

FAQ

Q: How many days after the due date should I send a follow-up email?
A: Wait 3-5 business days, then send a polite reminder.

Q: What if the client claims they never received the first invoice?
A: Resend the invoice with delivery confirmation and ask for acknowledgment.

Personalized Generator (Fill & Copy)

Fill in the fields to generate a ready-to-send invoice email. Example Invoice: Invoice #INV-7712.