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Last updated: February 19, 2026

How to Write Invoice Email: Send Invoice Again (With Examples)

Stalled payments got you stressed? Resending your invoice with precision can reclaim cash flow while preserving client trust. Learn the nuanced art of the follow-up email.

On this page

• Quick template (short)
• Formal version
• Friendly version
• Firm version
• Subject lines
• Tips
• FAQ
• Personalized generator

Quick Template (Short)

Copy

Hi [[NAME]], resending invoice [[REFERENCE]] as a reminder. Please process payment promptly. Thanks, [[YOUR_NAME]].

Formal Version

Copy

Dear [[NAME]], I am writing to formally follow up on invoice [[REFERENCE]], which remains outstanding per our terms. Kindly settle this at your earliest convenience to avoid complications. Sincerely, [[YOUR_NAME]].

Friendly Version

Copy

Hey [[NAME]], hope your week is going well! Just wanted to nudge you about invoice [[REFERENCE]]—might have slipped through. Let me know if you need a fresh copy. Cheers, [[YOUR_NAME]].

Firm Version

Copy

[[NAME]], invoice [[REFERENCE]] is now 60 days overdue. Immediate payment is required; failure will escalate to collections without further notice. [[YOUR_NAME]].

Subject Lines (Pick one)

• Second Notice: Invoice [[REFERENCE]] Payment Required
• Follow-up on Outstanding Invoice [[REFERENCE]]
• Action Needed: Unpaid Invoice [[REFERENCE]]

Tips

• Always state the original invoice date and due date in the email body.
• Re-attach the invoice file to eliminate any 'I didn't receive it' excuses.
• Briefly reference any prior phone calls or messages about this invoice.

Related templates

More templates in the same category:

• Invoice Email: Request Payment Status Update: Templates + Subject Lines
• How to Write Invoice Email: Request Payment Status Update (With Examples)
• Invoice Email: Send Invoice Again (Copy + Paste)
• Invoice Email: Request Payment Status Update: Templates + Subject Lines
• Invoice Email: Request Payment Status Update — Short, Formal, Friendly, Firm

FAQ

Q: How long should I wait between sending follow-up invoice emails?
A: Space follow-ups by 7-10 days; send 2-3 gentle reminders before escalating.

Q: What if the client disputes the invoice amount during follow-up?
A: Pause payment requests, ask for specific discrepancies in writing, and review contract terms together.

Personalized Generator (Fill & Copy)

Fill in the fields to generate a ready-to-send invoice email. Example Invoice: Invoice #INV-7712.