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Last updated: February 19, 2026

Invoice Email: Send Invoice Again (Copy + Paste)

Stuck with an unpaid invoice? A well-crafted follow-up email can professionaly nudge your client without damaging the relationship. Here are ready-to-use templates for every tone.

On this page

• Quick template (short)
• Formal version
• Friendly version
• Firm version
• Subject lines
• Tips
• FAQ
• Personalized generator

Quick Template (Short)

Copy

Hi [[NAME]], just circling back on invoice [[REFERENCE]] sent on [date]. Could you please review and process payment at your convenience? Thanks, [[YOUR_NAME]]

Formal Version

Copy

Dear [[NAME]], I hope this message finds you well. I am writing to respectfully follow up on invoice [[REFERENCE]], which was issued on [date] for services rendered. As the payment terms have passed, I kindly request you to process the outstanding amount at your earliest convenience. Please do not hesitate to contact me if you require a duplicate copy or have any questions. Sincerely, [[YOUR_NAME]]

Friendly Version

Copy

Hey [[NAME]]! Hope you're having a good week. Just wanted to gently follow up on invoice [[REFERENCE]] from [date]—I may have missed seeing it come through. Let me know if you need anything from my end to get it sorted! Cheers, [[YOUR_NAME]]

Firm Version

Copy

[[NAME]], this is a final notice regarding invoice [[REFERENCE]] (original date: [date]). The payment is now [X] days overdue. Please remit the full amount immediately to avoid further action. Contact me today to discuss. [[YOUR_NAME]]

Subject Lines (Pick one)

• Following Up: Invoice [[REFERENCE]] from [Your Company]
• Quick Question About Your Recent Invoice [[REFERENCE]]
• Invoice [[REFERENCE]] – Payment Reminder

Tips

• Always attach the original PDF invoice again for convenience.
• Verify you're emailing the correct accounts payable contact.
• Mention your accepted payment methods in the email body.

Related templates

More templates in the same category:

• Invoice Email: Overdue Invoice Reminder: Templates + Subject Lines
• How to Write Invoice Email: Overdue Invoice Reminder (With Examples)
• Invoice Email: Overdue Invoice Reminder — Short, Formal, Friendly, Firm
• Invoice Email: Request Payment Status Update (Copy + Paste)
• Invoice Email: Request Payment Status Update — Short, Formal, Friendly, Firm

FAQ

Q: What is the best day of the week to send a follow-up invoice email?
A: Tuesday through Thursday mornings are generally best, avoiding Monday inbox overload and Friday wind-down.

Q: Should I mention late fees in the first follow-up email?
A: No, reserve late fee mentions for later follow-ups (e.g., 2nd or 3rd) after establishing a polite tone initially.

Personalized Generator (Fill & Copy)

Fill in the fields to generate a ready-to-send invoice email. Example Invoice: Invoice #INV-7712.