Last updated: February 19, 2026
Resignation Email (to pursue a new opportunity): Templates + Subject Lines
Leaving for a new opportunity requires a resignation that preserves bridges while celebrating your growth. Craft an email that's gracious, strategic, and unmistakably professional.
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Quick Template (Short)
Hi [[NAME]], I'm writing to share my decision to resign from my role at [[REFERENCE]]. My last day will be [[DATE]]. I'm grateful for the opportunity and will ensure a smooth transition. Best, [[YOUR_NAME]]
Formal Version
Dear [[NAME]], Please accept this as formal notification of my resignation from my position at [[REFERENCE]]. My final day will be [[DATE]]. I appreciate the professional development afforded to me and am committed to facilitating a seamless handover. Sincerely, [[YOUR_NAME]]
Friendly Version
Hey [[NAME]], I hope you're well. I've some personal news: I'll be leaving [[REFERENCE]] to pursue a new opportunity, with my last day being [[DATE]]. I've truly valued our work together and want to help make this transition as easy as possible. All the best, [[YOUR_NAME]]
Firm Version
[[NAME]], following our discussion, I confirm my resignation from [[REFERENCE]]. My last day remains [[DATE]]. I expect a cooperative transition process and trust you will respect this decision. I am available to discuss the handover plan this week. [[YOUR_NAME]]
Subject Lines (Pick one)
- Resignation Notice: [[YOUR_NAME]]
- Transition Plan from [[REFERENCE]]
- Next Steps: My Departure from [[REFERENCE]]
Tips
- Secure your written offer before sending your resignation.
- Offer a concrete 2-week transition plan, not just availability.
- Tell your manager in person first, then follow up with this email.
Related templates
More templates in the same category:
- How to Write Resignation Email (for personal reasons) (With Examples)
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- Resignation Email (to pursue a new opportunity): Templates + Subject Lines
FAQ
Q: Should I mention the name of my new company in my resignation email?
A: No. Keep the focus on your departure and transition. Disclosing specifics is unnecessary and can complicate exit negotiations.
Q: How do I respond if my manager makes a counteroffer to stay?
A: Politely but firmly reiterate your decision. Thank them, but state you've carefully considered this and are moving forward for long-term career reasons.
Personalized Generator (Fill & Copy)
Fill in the fields to generate a ready-to-send resignation email. Example Last Day: March 15, 2026.