How to Write Invoice Email: Send Invoice Again (With Examples)

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Last updated: February 19, 2026

How to Write Invoice Email: Send Invoice Again (With Examples)

Stuck on unpaid invoices? Resending them artfully can recover cash without burning bridges. Master the follow-up email that gets results.

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Quick Template (Short)

Hi [[NAME]], resending invoice [[REFERENCE]] for payment. Please process at your earliest convenience. Best, [[YOUR_NAME]].

Formal Version

Dear [[NAME]], I am writing to follow up on invoice [[REFERENCE]], which remains outstanding. Kindly arrange payment promptly. Contact me with any questions. Sincerely, [[YOUR_NAME]].

Friendly Version

Hey [[NAME]]! Just resending invoice [[REFERENCE]]—hope it didn't get lost. Let me know if you need a copy or have questions! Cheers, [[YOUR_NAME]].

Firm Version

Hi [[NAME]], this is a final notice: invoice [[REFERENCE]] is overdue. Immediate payment required to avoid escalation. Confirm payment today. [[YOUR_NAME]].

Subject Lines (Pick one)

  • Follow-up: Invoice [[REFERENCE]] for Your Records
  • Resent: Payment Needed on Invoice [[REFERENCE]]
  • Urgent Reminder: Unpaid Invoice [[REFERENCE]]

Tips

  • Always include the original invoice date and number in the body.
  • Reattach the invoice PDF to avoid back-and-forth emails.
  • Use a neutral subject line like 'Following up' to sound professional.

Related templates

More templates in the same category:

FAQ

Q: How many days after the due date should I resend an invoice?
A: Resend 3-5 days post-due date, or per your agreed payment terms.

Q: What if the client says they never received the first invoice?
A: Politely resend it with a read receipt request and check spam folders.

Personalized Generator (Fill & Copy)

Fill in the fields to generate a ready-to-send invoice email. Example Invoice: Invoice #INV-7712.




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