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Last updated: February 19, 2026

How to Write Invoice Email: Send Invoice Again (With Examples)

Struggling to get paid? Resending an invoice requires finesse to maintain relationships while securing payment. Master the art of the follow-up with these tailored email examples.

On this page

• Quick template (short)
• Formal version
• Friendly version
• Firm version
• Subject lines
• Tips
• FAQ
• Personalized generator

Quick Template (Short)

Copy

Hi [[NAME]], just a quick reminder that invoice [[REFERENCE]] is past due. Please arrange payment today. Best, [[YOUR_NAME]]

Formal Version

Copy

Dear [[NAME]], this is a reminder regarding invoice [[REFERENCE]], which is now overdue. Please process the payment at your earliest convenience. Regards, [[YOUR_NAME]]

Friendly Version

Copy

Hey [[NAME]], hope all's well! Just wanted to ping you about invoice [[REFERENCE]] – it's a bit late. Can you take a look when you have a moment? Thanks! [[YOUR_NAME]]

Firm Version

Copy

[[NAME]], invoice [[REFERENCE]] remains unpaid despite previous reminders. We require payment within 5 business days to avoid collection proceedings. [[YOUR_NAME]]

Subject Lines (Pick one)

• Reminder: Invoice [[REFERENCE]] Pending Payment
• Follow-up on Outstanding Invoice [[REFERENCE]]
• Action Needed: Unpaid Invoice [[REFERENCE]]

Tips

• Reference the original invoice date and number clearly in every follow-up.
• Attach the original invoice again to avoid confusion or claims of non-receipt.
• Use a polite but firm tone to encourage prompt payment without alienating the client.

Related templates

More templates in the same category:

• How to Write Invoice Email: Request Payment Status Update (With Examples)
• Invoice Email: Request Payment Status Update — Short, Formal, Friendly, Firm
• Invoice Email: Request Payment Status Update (Copy + Paste)
• How to Write Invoice Email: Send Invoice Again (With Examples)
• Invoice Email: Overdue Invoice Reminder: Templates + Subject Lines

FAQ

Q: What should I do if a client ignores multiple invoice reminders?
A: After 3-4 reminders, consider sending a formal demand letter or consulting a collections agency.

Q: How can I make my invoice follow-up emails more effective?
A: Personalize with the client's name, state the amount clearly, and specify a payment deadline.

Personalized Generator (Fill & Copy)

Fill in the fields to generate a ready-to-send invoice email. Example Invoice: Invoice #INV-7712.